JOB TITLE: Prevention of Sexual Abuse (PSA) Compliance Manager

LINE OF RESPONSIBILITY: Responsible to the Executive Director

FLSA CLASSIFICATION: Exempt

GENERAL DESCRIPTION:  

 Incumbent overseas implementation and ongoing compliance with the federal Interim Final Rule (IFR) on unaccompanied child sexual abuse and sexual harassment standards. 

DUTIES:

E = essential function, M = marginal function

1. Maintains appropriate, satisfactory and harmonious relationships with the public, fellow employees and youth. (E)

2. Accepts additional duties as assigned. (M)

3. Manages program compliance activities to include:  

a. making unannounced rounds; (E)

b. providing annual training for staff; (E)

c. overseeing window alarm checks; (E)

d. tracking data as required by UC Grant; (E)

e. promptly investigating alleged violations. (E)

4. Consults with Clinicians on cases identified as having potential of victimization including completion of SA/SIR (Sexual Assault/Significant Incident Report). (E)

5. Attends scheduled, required federal training. (E)

6. Manages the implementation of the Interim Final Rule (IFR) and ongoing compliance with its standards within the facility. The Office of Refugee Resettlement’s (ORR) IFR sets forth standards to prevent, detect, and respond to sexual abuse and sexual harassment in ORR care provider facilities that house unaccompanied children (UCs).

7. Directly manages actions taken based on reports of violations of codes of conduct with agency staff.  Provides updates to ORR per standards. Upon receiving an allegation of sexual abuse or sexual harassment, monitors and evaluates the situation to ensure that the facility complied with the requirements of the IFR and ORR policies and procedures.  Conducts incident reviews at the conclusion of every investigation of sexual abuse or sexual harassment and prepares a written report recommending any possible changes to better prevent, detect, or respond to sexual abuse or sexual harassment.  Conducts an annual review of all sexual abuse and sexual harassment investigations and resulting incident reviews to assess and improve prevention, detection, and response efforts. Maintains all case records and regularly reports to ORR aggregate incident-based sexual abuse and sexual harassment data.

8. Develops, implements, and oversees care provider efforts to comply with the IFR and ORR policies and procedures. Serves as a point of contact with ORR’s PSA Team. (E)

9. Responds to the majority of requests from ORR related to sexual abuse prevention and response. (E)

10. Exercises delegated authority to manage compliance with the IFR. (E)

11. Provides routine updates to the supervisor on his/her/their areas of responsibility. Provides progress reports on standards implementation and compliance. Provides notice of any problems or challenges that need to be addressed. (E)

12. Develops written policies that follow best practices and meet the intent of ORR standards. (E)

13. Develops and implements a training plan that fulfills ORR’s training standards. (E)

14. Monitors screening procedures, reporting, and medical and mental health care treatment according to ORR standards. (E)

15. Supervises data collection efforts. (E)

16. Provides appropriate access and materials to ORR auditors. (E)

17. Supports and models a reporting culture that creates institutional safety and security. (E)

18. As may be needed, develops strategies to improve the culture of the agency. (E)

19. Engages with Training Coordinator to ensure that the training plan appropriately addresses training needed for staff. (E)

20. Engages with the HR Officer to ensure that all needed background checks are being completed on new hires and re-checks are being completed for current staff as required. (E)

QUALIFICATIONS:  

REQUIRED: Must be 21 years of age. Hold a Bachelor’s degree from an accredited university in behavioral sciences, human services, or social services field. At least one year of experience working with child welfare standards, best practices, and compliance. Pass a KBI and CANIS background check. A good driving record in order to be insured by The Villages’ insurance company.  Be able to lift and carry a minimum of 30 pounds. Must be computer literate and have working knowledge of Microsoft Office. Able to use printers, fax machines and other electronic equipment.  Able to work independently with limited supervision.

PREFERRED: Two years of experience in a facility or program that is required to comply or voluntarily complies with state and federal standards and requirements regarding prevention, detection and response efforts to address sexual abuse, harassment, inappropriate sexual behavior and staff code of conduct. Full fluency (both reading/writing and speaking/hearing/understanding) in English and Spanish.

ADDITIONAL INFORMATION:  

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

Additional duties may be added or changes may be made at the discretion of the Executive Director.  These duties may be assigned orally. 

JOB TITLE:  Assistant Program Director

LINE OF RESPONSIBILITY:  Responsible to the Program Director

FLSA CLASSIFICATION:  Exempt

GENERAL DESCRIPTION:  

 The Assistant Program Director provides support to the Program Director in managing the Unaccompanied Children’s (UC) program. The Assistant provides input, feedback and assistance as requested. May exercise the authority of the Program Director as delegated. Manages the day-to-day operation of the UC Shelter Program.

DUTIES:

E = Essential function, M = Marginal function

1. Provides support to the Program Director. May exercise authority of Program Director in his/her/their absence. (E)

2. Serves as secondary liaison to the Office of Refugee Resettlement (ORR). (E)

3. Develops and implements internal quality assurance measures. (E)

4. Provides regular and timely reports/data to ORR and other entities as required regarding operations and services. (E)

5. Participates in management team meetings. (E)

6. Remains available to respond to crisis situations 24/7. (M)

7. May review surveillance recordings of all incidents that meet criteria for such review and documents findings. (M)

8. Coordinates response to potential risks to the program. (E)

9. Participates in hiring and disciplinary actions pertaining to key program employees. (E)

10. Supervises subordinate staff to include scheduling, assigning duties, evaluating the work performed, approving/denying requests for leave, making recommendations that carry significant weight to the Program Director for progressive discipline and termination, and making recommendations to the Program Director regarding pay. Provides positive motivation to staff and guides them in the successful execution of their duties. Mentors staff and leads by example. (E)

a. Directly supervises the Lead Clinician, the Lead Case Manager, the Learning Coordinator, the Quality Assurance Program Evaluator, the UC Residential Supervisors, Food Service Manager and the Travel Coordinator.

b. Supervises other staff as directed by the Program Director.

11. Accepts additional duties as assigned. (M)

QUALIFICATIONS:  

REQUIRED: A Bachelor’s degree in education, psychology, sociology or other relevant behavioral science plus five years of progressive employment experience with a social services or childcare agency or organization. Pass a KBI, CANIS and any other required background checks. A good driving record in order to be insured by The Villages’ insurance company. 

PREFERRED: Bilingual (Spanish/English) language competency in both spoken and written forms.

ADDITIONAL INFORMATION:  

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

Additional duties may be added or changes may be made at the discretion of the Program Director.  These duties may be assigned orally. 

JOB TITLE:  Executive Director

LINE OF RESPONSIBILITY:  Responsible to the Board of Directors

FLSA CLASSIFICATION:  Exempt

GENERAL DESCRIPTION:  

Provides overall management of the programmatic, administrative, financial and operational systems related to the provision of care and services and operation of the program.

DUTIES:

E = Essential function, M = Marginal function

1. Provides overall management of the programmatic, administrative, financial and operational systems related to the provision of care and services. (E)

2. Functions as the Program Director for the federal Unaccompanied Child (UC) program and as such is the primary liaison with the Office of Refugee Resettlement (ORR). (E)

3. Ensures all licensing rules and regulations are followed. (E)

4. Establishes a respectful and supportive workplace environment. (E)

5. Communicates any issues or concerns to ORR. (E)

6. Builds and maintains relationships in the community. (E)

7. Guides a positive public relations initiative. (E)

8. Helps the Board of Directors determine values, mission, vision and goals. (E)

9. Helps the Board of Directors monitor and evaluate the organization’s relevancy, effectiveness, and results. (E)

10. Keeps the Board of Directors fully informed of the organization’s operations and all important factors influencing it. (E)

11. Assures that appropriate policies are in place to guide the organization’s work in all areas. (E)

12. Demonstrates initiative and creativity in identifying and addressing strategic issues facing the organization. (E)

13. Consistently displays integrity and models the organization’s values. (E)

14. Serves as the agency’s chief spokesperson and acts as an advocate for issues relevant to the agency. (E)

15. Supervises subordinate staff to include scheduling, assigning duties, evaluating the work performed, approving /denying requests for leave, enacting progressive discipline and termination, and determining pay. Provides positive motivation to staff and guides them in the successful execution of their duties. Mentors staff and leads by example. (E)

a. Supervises: the Assistant Program Director, the Lead Clinician, the Finance Manager, the Residential Supervisor for the CINC Program and the Maintenance Department.

16. Accepts additional duties as assigned. (M)

QUALIFICATIONS:  

REQUIRED: Master’s degree in social work or an equivalent degree in education, psychology, sociology, or other relevant behavioral science degree or bachelor’s degree plus 5 years of experience in child welfare administration, child protective services; and 2 years of experience in program management or as director of a licensed child care program. Possess the administrator’s license for the care provider’s facility.

ADDITIONAL INFORMATION:  

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

JOB TITLE:  Lead Clinician

LINE OF RESPONSIBILITY:  Responsible to the Program Director

FLSA CLASSIFICATION:  Exempt

GENERAL DESCRIPTION:  

 Generally, the Lead Clinician is responsible for the supervision and administration of clinical services provided to Unaccompanied Children (UCs).

DUTIES:

E = essential function, M = marginal function

1. Coordinates all clinical services. (E)

2. Oversees training of clinicians. (E) 

3. Serves as back-up for staff clinicians and may fill in for them as needed. (M)

4. Maintains up to 50% clinical case load. (E)

5. Participates in management team meetings. (E)

6. Supervises subordinate staff to include scheduling, assigning duties, evaluating the work performed, approving/denying requests for leave, making recommendations that carry significant weight to the Executive Director for progressive discipline and termination, and making recommendations to the Executive Director regarding pay. Provides positive motivation to staff and guides them in the successful execution of their duties. Mentors staff and leads by example. (E)

7. Maintains appropriate, satisfactory and harmonious relationships with the public, fellow employees and youth. (E)

8. Provides line of sight and sound supervision of youth at all times. (E)

9. Accepts additional duties as assigned. (M)

QUALIFICATIONS:  

REQUIRED: Master’s degree in Social Work and two years of post-graduate direct service delivery experience or a Master’s or Ph.D. in Psychology, Sociology or other relevant behavioral science in which clinical experience is a requirement, plus two years of post-graduate direct service delivery experience or a Bachelor’s degree plus five years of clinical employment experience in the behavioral sciences. Must have supervisory experience and be licensed to provide clinical services in Kansas. Pass a KBI and CANIS background check. A good driving record in order to be insured by The Villages’ insurance company.

PREFERRED: Bilingual (Spanish/English) language competency in both spoken and written forms is preferred.

ADDITIONAL INFORMATION:  

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

Additional duties may be added or changes may be made at the discretion of the Executive Director.  These duties may be assigned orally. 

JOB TITLE:  Lead Clinician LTFC 

LINE OF RESPONSIBILITY:  Responsible to the Program Director

FLSA CLASSIFICATION:  Exempt

GENERAL DESCRIPTION:  

 Generally, the Lead Clinician is responsible for the supervision and administration of clinical services provided to Unaccompanied Children (UCs).

DUTIES:

E = essential function, M = marginal function

1. Coordinates all clinical services. (E)

2. Oversees training of clinicians. (E) 

3. Serves as back-up for staff clinicians and may fill in for them as needed. (M)

4. Maintains a clinical case load of 10. (E)

5. Participates in management team meetings. (E)

6. Supervises subordinate staff to include scheduling, assigning duties, evaluating the work performed, approving/denying requests for leave, making recommendations that carry significant weight to the Executive Director for progressive discipline and termination, and making recommendations to the Executive Director regarding pay. Provides positive motivation to staff and guides them in the successful execution of their duties. Mentors staff and leads by example. (E)

7. Maintains appropriate, satisfactory and harmonious relationships with the public, fellow employees and youth. (E)

8. Provides line of sight and sound supervision of youth at all times. (E)

9. Accepts additional duties as assigned. (M)

QUALIFICATIONS:  

REQUIRED: Master’s degree in Social Work and two years of post-graduate direct service delivery experience or a Master’s or Ph.D. in Psychology, Sociology or other relevant behavioral science in which clinical experience is a requirement, plus two years of post-graduate direct service delivery experience or a Bachelor’s degree plus five years of clinical employment experience in the behavioral sciences. Must have supervisory experience and be licensed to provide clinical services in Kansas. Pass a KBI and CANIS background check. A good driving record in order to be insured by The Villages’ insurance company.

PREFERRED: Bilingual (Spanish/English) language competency in both spoken and written forms is preferred.

ADDITIONAL INFORMATION:  

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

Additional duties may be added or changes may be made at the discretion of the Executive Director.  These duties may be assigned orally.