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Assistant Medical Coordinator

LINE OF RESPONSIBILITY: Responsible to the Medical Coordinator


Incumbent manages portions of the Unaccompanied Child (UC) medical program with regard to youth safety, youth appointment schedules, and reporting on various programs.


E = essential function, M = marginal function

General Duties:

  1. Completes all annual training requirements by actively participating in training courses. (E)
  2. Assists supervisor with:
    a. Managing COVID testing (RAPID & PCR) kits and processes when/if assigned. (E)
    b. Managing youths’ medical schedules and weekly appointments to include transportation, translation, and thoroughly completing required paperwork, etc. (E)
    c. Following up with youth weekly regarding medical needs/appointments. (E)
    d. Assists with intake processes/paperwork when/if assigned. (E)
    e. Entry of Initial Medical Exams (IME) in the federal portal to assist with meeting Office of Refugee Resettlement (ORR) deadlines for compliance with medical program requirements. (E)
  3. Picks up prescriptions resulting from IME visit and delivers to appropriate house staff with instructions for dispensing to appropriate youth. If incumbent is unable to pick-up prescription, advises supervisor of same.(E)
  4. Maintains appropriate, satisfactory and harmonious relationships with the public, fellow employees and youth. (E)
  5. Teaches and models appropriate communication skills to express thoughts, needs and feelings. (E)
  6. Provides appropriate sight and sound supervision of youth at all times in accordance with agency policy/procedure. (E)
  7. Accepts additional duties as assigned. (M)


REQUIRED: Must be 21 years of age with at least 3 years age difference between the oldest youth in care. A high school diploma or GED. Bilingual and/or understanding of youth and staff linguistic needs with ability to adapt and adjust. Pass all required state and federal background checks including a fingerprint based background check. Has an acceptable driving record as required by The Villages’ insurance company. Able to lift and carry a minimum of 30 pounds. Computer literate and have working knowledge of Microsoft Office. Able to use printers, fax machines and other electronic equipment. Able to work independently with limited supervision and properly supervise youth in compliance with the Employee Handbook and The Villages’ Policies and Procedures Manual. Characteristics that enable the development of positive and caring relationships with the youth, staff and community partners.

PREFERRED: Bi-lingual (Spanish-English) fluency in both written and spoken forms.


The above statements describe the general nature and level of work performed. They are not an exhaustive list of all responsibilities, duties and skills required. Other duties may-be assigned at the discretion of the Executive Director and/or designee.


Please upload your application and a copy of your high school diploma or GED certificate/diploma here. You can attach multiple documents.

The Villages, Inc. Application Form (PDF) – English

The Villages, Inc. Application Form (PDF) – Spanish


If you have questions about this position, please contact hr@thevillagesinc.org

Job Location: Topeka

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